![]() We further rolled out the tool to all Marketing and Communication specialists. Once we had our translation team actively using the tool, we saw a decrease in revisions and proofs from an average of five down to one or two proofs to final approval. What had previously been a back and forth workflow with multiple proofs and annotated pdfs became a much more efficient process. Once we felt comfortable with the solution, we took it to other teams to promote and demonstrate how it improved our process and turnaround time on We defined the process and steps and created a Design SOP (Standard Operating Procedure) for the team to use. It’s an easy check in/check out process to update the files.īuy in and trust are both important in making changes to any process, so we started small with a key business partner who often submitted changes to existing materials and was adaptable and open to trying new technology. We used to first get the training needed to use InCopy and then tried it out on several design requests that came through from this business partner. In fact, when you have the network bandwidth of a larger corporation both the content author and the designer can be in the same file at the same time, making changes without overwriting each other's work. It empowers the copywriter, editor and translator to make their own changes directly in InDesign files with minimal involvement from the designer and no chance of their changes affecting the design layout. Adopting Adobe InCopy is a key part of our solution that has allowed for greater collaboration among the marketing, design and translation teams. These minor revisions can become a runaway train if you do not have enough process in place to minimize the back and forth of copy edits.īeyond defining a clear process for managing workflow, it is important to have the right tools for your team to keep things running as smoothly as possible. That’s what we went to design school for, right? In reality, we're looking at round five of copy edits or making decisions on whether text will be bold or capped or not bold. Add another language into the production and that’s considerable time that could be spent on new creative projects.ĭesigners thrive on creative challenges: doing the research generating ideas coming up with concepts and solutions for clients and executing the chosen design. As shown below, choose the InCopy styles in the right-hand column that correspond to the Word styles in the left-hand column.Our job involves maintaining and updating all existing print collateral, but the amount of effort it takes to make updates to this material can really burn up a lot of the team’s time.If the Word document has styles that you want to convert into InCopy styles, then:.TIP: You can check on Preserve Local Overrides to maintain formatting such as bolds and italics. Follow the directions listed in the appropriate section for your situation. You must decide whether to keep or remove the formatting that was applied in Word. If you checked Show Import Options earlier, an options window will be displayed. If you want to see options to control which Word formatting comes through, check Show Import Options at the bottom of the window (you may have to click the Options button to see it). With a document open, put the text cursor where you want to import the text. Importing Word Documents Placing a Word File into InCopy ![]() During the course, you will get access to the accompanying class files, live instructor demonstrations, and hands-on instruction. Note: These materials are provided to give prospective students a sense of how we structure our class exercises and supplementary materials. The style mapping process entails choosing the InCopy styles in the right-hand column that correspond to the Word styles in the left-hand column.If the Word document contains styles you want to convert into InCopy styles, select 'Customize Style Import' and use the 'Style Mapping' button.Alternatively, you can choose to 'Preserve Styles and Formatting' if you want to maintain the Word document's original format.If you prefer to remove all Word formatting, select the 'Remove Styles and Formatting' option.You can control which Word formatting is maintained in the import process by checking the 'Show Import Options' box.To import a Word document into an already open InCopy document, start by placing the text cursor where you want the imported text to appear.The tips provided can enhance your efficiency and control in document formatting and management processes. Learn critical techniques for importing Word documents into InCopy, including how to place the document, control formatting, and manage style conversion.
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